Solution
Excel inventory management: when switching pays off
Almost every business starts with Excel – and that is fine. The problem comes with growth: more material, more technicians, more job sites, and suddenly nobody knows what is really in stock. Here you can read when Excel becomes a brake and which alternative works without expensive hardware.
Last updated: · Lavesy editorial team
Sound familiar?
- Material is bought twice because nobody finds it in the list.
- Technicians search instead of working – search time adds up.
- The list is never right because nobody records on-site withdrawals afterwards.
- Only one person maintains "the file" – on vacation everything stalls.
How Lavesy helps
Real time instead of typing
Post stock by scanning – the list basically maintains itself.
Excel import
Your existing list is the starting point, nothing is lost.
Multiple users
No version chaos – everyone sees the same current stock.
No special hardware
QR scanning with a smartphone instead of a handheld scanner.
Free download
Ready-made template with a minimum-stock warning (conditional formatting) and sample rows – no sign-up required (template in German). The columns match the Lavesy import: if Excel stops being enough, you simply take the list with you.
Download the free Excel stock list template (.xlsx)How it works
- 1Export your Excel list and import it into Lavesy.
- 2Create storage locations and vehicles.
- 3Set minimum stock levels.
- 4From now on post with your phone instead of typing into Excel.
Frequently asked questions
Can I bring my Excel data along?
Yes. Items can be imported via CSV/Excel; the AI assistant helps with setup.
When should I switch away from Excel?
As soon as several people access the material, you have multiple storage locations or vehicles, or duplicate purchases and search time hurt regularly.