Solution
Digital tool tracking – who has what, and where?
Lost tools are a silent cost driver: a drill here, a measuring device there – by the end of the year, tools worth a month’s wage are missing. Usually nothing is stolen; nobody just knows which vehicle or which colleague has it. Digital tool tracking answers exactly this question: who has what, since when, and where does it belong?
Last updated: · Lavesy editorial team
Sound familiar?
- A tool is "out there" – but nobody knows in which vehicle.
- Borrowed tools never come back because the check-out is recorded nowhere.
- Before every job, tools are searched for instead of used.
- Replacement purchases for tools that reappear two weeks later.
How Lavesy helps
Check-out by scan
Scan the QR code, pick the person – the check-out is documented.
Location per vehicle
Workshop, vans and job sites as separate storage locations.
Complete history
Every movement logged – returns become traceable.
Clear responsibility
Roles and approvals control who may withdraw and post.
How it works
- 1Create tools as items and give them QR labels.
- 2Create vehicles and the workshop as storage locations.
- 3Post check-out and return by phone scan.
- 4When needed, check the history for a tool’s last posting.
Frequently asked questions
Is this worth it for a five-person business?
Especially there: the fewer people, the more search time costs per head. The vehicle assignment alone ("it’s in van 2") saves daily questions.
Does every screw need to be tracked individually?
No. Track individually only what is valuable or scarce – machines, measuring devices, special tools. Consumables run better on minimum stock levels.
What happens if someone forgets to post?
The history shows the last known posting – that narrows the search a lot. With QR scanning, posting takes seconds; the hurdle is deliberately low.