Solution
Goods receipt: definition, process and inspection
Goods receipt covers every step from accepting a delivery to put-away: accept the delivery, check it against the delivery note and purchase order, verify quantities and condition, post it and store it. A clean goods receipt is the basis for correct stock — and the prerequisite for checking invoices against what was actually delivered later on.
Last updated: · Lavesy editorial team
Sound familiar?
- Deliveries are accepted and posted "at some point" – the stock lags behind.
- Quantity deviations and transport damage are only noticed weeks later.
- Delivery note, purchase order and invoice don’t match – and nobody notices.
How Lavesy helps
Receipt against order
Record delivered quantities directly against the open purchase order – deviations visible instantly.
Post by scanning
Scan the item, confirm the quantity – stock is current in real time.
Digital delivery notes
Upload delivery notes; the AI extracts line items as a posting suggestion.
3-way matching
Purchase order, goods receipt and invoice are checked against each other automatically.
How it works
- 1Accept the delivery and check it externally (quantity, damage).
- 2Match line items against order/delivery note – by scan or AI extraction.
- 3Post the goods receipt; document deviations.
- 4Store the goods at their bin – stock is correct from now on.
Frequently asked questions
What is a goods receipt?
Every step from accepting a delivery to put-away: check, post, store – the basis for correct stock.
What is checked during incoming inspection?
Identity (the right item), quantity (against delivery note/order) and condition (damage, quality) – with varying depth depending on the goods.
Why should the goods receipt be posted immediately?
Only the posting makes the stock correct again – and only then do minimum-stock monitoring and invoice checking work reliably.